Office Assistance / Receptionist / Clerk / Secretary

Essential Functions

• Coordinate documents and correspondence, like letters, reports, emails, presentations, memos, etc
• Use appropriate tools for required work like Microsoft Outlook, Word, Excel, PowerPoint etc. to track, document, report, maintain, record etc.
• Respond and route incoming emails
• Answer and route incoming phone calls
• Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools.
• Process expense reports and invoices, prepare documentation for payment, submit documentation and enter request for payments into accounting system, respond to inquiries from accounts payable and payees
• Manage supplies and other indirect purchases
• Maintain and coordinate the upkeep of general office and department production supplies
• Demonstrate confidentiality in execution of all responsibilities
• Perform other duties as required

Qualifications & Requirements

• High school diploma or General Education Degree (GED)
• Position requires past office experience
• Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Ability to focus on important information and identify details
• Ability to juggle many priorities and demands
• Commitment to high standards and acute attention to detail
• Ability to add, subtract, multiply and divide in all units of measure
• Must be willing and able to work overtime as needed
• Must be able to maintain good attendance
• Must have basic leadership skills to give assistants simple directions
• Must work well under time constraints
• To stand, walk, carry, lift up to 25 pounds and occasionally carry heavier objects

Non-Essential Qualifications

• Familiarity with Quickbooks is a plus
• Familiarity with printing companies is a plus
• Knowledge of German language is a plus
• Familiarity with ISO 9000:2015 is a plus
• Familiarity with IoT (internet of things), especially RFID is a plus